Connection and collaboration are cornerstones of most successful businesses. However, as the summer heats up, people tend to shy away from outdoor meetings and events to avoid the heat and humidity. This article will highlight the benefits of outdoor events while offering tips and advice on organizing and running such events safely, particularly when it comes to comprehensive Event Management Services.
Benefits of Outdoor Events
In my eyes, air conditioning is the pinnacle of humanity’s creations. That said, leaving the office for fresh air can sometimes be a welcome relief. Studies show that spending time in a natural environment can stimulate creative thinking and innovation, improve mental and physical health, boost morale, increase engagement, and strengthen team bonds. With almost half of the US vitamin D deficient, sunshine and fresh air could be the missing components to edge out your competition.
Safety First, Rain or Shine
While outdoor events can improve the overall performance of your company, underlying safety concerns arise when the temperature increases. Hotter weather carries worries of sunburn, dehydration, and heat stroke. The following are safety tips to help your next event run smoothly.
Keep Attendees Cool with Hydration Stations
Nothing is worse than seeking a respite from the summer heat with a bottle of water, only to find it has been sitting in the sun and is now unbearably warm.
When working outdoors, an excellent way to lift energy levels and spirits is by supplying cold water for your team. In the summer, dehydration can occur quickly if you are unprepared, with the first symptoms first being felt within 30 minutes. Having a quality cooler stocked with ice and water can go a long way in providing relief. Providing a variety of other options, like lemonade or even watermelon, will boost both spirits and hydration levels. Strategically planning for the needs of your team can not only save the day, but it could save a life.
Shade Solutions
Direct sunlight in the dog days of summer is not just an unpleasant inconvenience; it is dangerous. Employing the right shade solutions can mitigate sunburn, skin cancer, and heat stroke.
If used correctly, shade can reduce temperatures by up to 15 degrees. Plan your event around existing features like trees or employ structures like tents or umbrellas to give your team relief from the sweltering sun.
Weather Preparedness Planning
Summer storms are unpredictable and violent by nature. Clear skies can turn dark and ominous in minutes, so it’s essential to have a coherent strategy and communications plan in case of a storm. Simply planning your event near some shelter and having a strategy in case of emergency will drastically mitigate any potential risks and ensure the safety and comfort of all attendees. Proper preparation protects your event’s success and demonstrates your commitment to the well-being of your guests.
Communicate About Your Outdoor Event
Communication with your team is crucial when planning an outdoor event. No one wants to show up to work geared up for a day in climate-controlled air conditioning only to find out they’re spending a sweltering afternoon outside.
Giving your team a heads-up when planning an outdoor event will enable them to properly prepare the appropriate wardrobe, apply sunscreen in advance, and make the necessary arrangements for their work schedule.
Attendee Safety is Paramount
It is no secret that people handle the sun and heat differently individually. Not everyone can safely work outdoors, regardless of following the tips listed above.
Consider incorporating Corporate Event Planning best practices, like choosing the coolest day possible, providing proper air conditioning, and ensuring that attendees stay hydrated and safe throughout the event. Some first signs of heat stroke are dizziness, agitation, confusion, and slurred speech. Make sure you and your team listen to your bodies and keep safety your number one priority.
Launching Your Summer Soiree
Outdoor events and meetings can either be a productive, healthy way to break up the monotonous day-to-day existence of LED lighting and cubicles or a dangerous exercise in futility. Following the advice above can ensure a safe and enjoyable event, regardless of the oppressive summer heat. With proper preparation and a few prayers for a gentle breeze, your next event can be a transformative break from the ho-hum of the indoors.
